Grant Support Manager

CI Indonesia Program is searching a qualified candidate to fill position of:


CI-Indonesia is seeking a Grants Support Manager to assist Operation Director and coordinate with Sustainable Landscape Partnership (SLP) and other CI Indonesia program in grant making and grant management in full compliance with CI and Donor requirements. He/she will coordinate all of aspect of grants making and management from the planning and applications phases through contracting, reporting and close-out of grants. Specifically this position is responsible for maintaining the accuracy of the information in the grants database, reviewing grantee reports, troubleshooting, reporting problems, processing disbursement requests and coordinating with CoP-SLP and Program staff on financial and IT related operational issues.

The Grants Support Manager is also responsible for providing efficient and effective management of the program’s overall grant portfolio and ensuring quality grant management, assessing needs and developing quality grant management capacity, ensuring compliance with donor and internal organization requirements, and overseeing information management related to grant and program implementation, including working with the Finance Manager and Program Manager/Director to ensure on time and quality reporting.

Duties and Responsibilities:

  1. Coordinate grant making and contracting of all SLP and non-SLP external grants. Support the contracting process, soliciting bids, drafting and negotiating contracts and maintaining records
  2. Provide support to grantees to maintain compliance with all terms of grant agreements. This role includes: training on grants processes and systems, report trouble-shooting, financial report review, payment processing, grant amendments and timely project close-out.
  3. Support the review and monitoring. Assist grantees in tracking progress of project outputs, including “offline” reporting as specified in SLP and other donor agreements. It also includes assisting in performing regular site visits for financial and accounting monitoring of active grants, together with logistics for SLP and/or other donor site visits in the region.
  4. Work with Operation Director in managing communication flows with grantees. This roles includes providing general support to the Grants Resources team and along with internal and external partners as needed; actively participating in divisional, program, SLP team, staff and project meetings and activities as appropriate. Compiling information and responses to requests from partners and fellow staff as needed while keeping grant resources file system up-to-date.
  5. Support Grants Management Systems and donor compliance. This role includes;
    (i) implement and manage CI process for grant management, grants close out and sub-grant management,
    (ii) Organize and support grant opening, mid-term review and closure meetings and develop, with support of the Operations Director and Finance Manager, a mechanism to hold Cost Center Managers accountable for deviations from the grant contracts,
    (iii) Support as a central point of organizational expertise on donor compliance requirements, ensuring that relevant staffs of all departments are informed of donor requirements; work closely with all departments to ensure compliance. Provide technical support to assess donor eligibility/allow ability of planned expenditures and identify related compliance requirements.

Requirements: Education, Experience & Skills:

  • University Degree in Accounting and/or Commerce
  • Great attention to detail
  • Strong organizational skills
  • Strong oral and written communication skills in English
  • Strong computer skills including MS Office, Database, and file management
  • At least 3 years experience in grant management or financial administration services
  • Previous experience working in an international organization or donor agency preferred

Note: Expatriate unable to fill this position.

Working conditions:

  • This position is based in Jakarta Office.
  • Regular travel is expected for field site visits, and meetings across the region, to Washington DC, and other locations as required for the successful delivery of the program.
  • The diversity of cultures working alongside this position (Papua & Sumatra) provides different perspectives on policies and special local contexts that need to be understood.
  • Program partners/grantees are geographically across the country

Interested candidates please send your resume include cover letter no more than 4 pages to
Application close: 20 February 2012
(Please note that only short-listed applicants (for interview) will be contacted)

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